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Created by Guest
Created on May 21, 2026

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Form Created Date does not reflect workflow start (missing Submitted Date)

Description

The current “Created Date” for forms is set when the draft is initially created.

However, this does not reflect the actual point in time when the form becomes part of a workflow (i.e. when it leaves draft state and is submitted).

In practice, the relevant timestamp is when the form enters the workflow, not when the draft was first created. A draft may exist for a long time before submission, making the “Created Date” misleading for tracking, reporting, and documentation.

Because of this, we are forced to implement workarounds (e.g. custom DatePicker fields triggered on status change from Draft → Active).

Proposed improvement

Introduce a system-generated field such as:

  • Submitted Date / Workflow Start Date

Alternatively:

  • Provide both timestamps:

    • Draft creation date

    • Workflow start/submission date

Value

This would:

  • Improve traceability and auditability

  • Align timestamps with actual workflow events

  • Remove the need for custom workaround fields

  • Improve consistency across projects

  • Attach files
  • Admin
    Caitlin Zeuli
    Jun 2, 2026

    Hello,
    I think you can get this by using existing features available in the system!

    You would like a date field called something like "Submitted Date", that populates when the form is set to a specific status.

    In the Workflow, if you would like the field to be set when the form leaves Draft status, you can set the Initialization Settings> Select the Transition button to edit it.
    You can then select the Property assigned to the "Submitted Date" in my case "Submission Date" and set it to be populated with a specific number of days (or 0 days) after the form is transitioned.


    Hope this helps!

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  • Guest
    May 21, 2026

    Note: I understand that “Draft” may no longer be a visible workflow state in newer configurations, and that the workflow effectively starts at the first active state (e.g. Open).
    However, the issue remains the same: the system “Created Date” still reflects the initial form creation (draft stage), not when the form becomes an active workflow item.
    This continues to create a gap between creation and actual workflow start, which impacts traceability and reporting.``

    Reply